Bids & Proposals

Doing Business With the Forest Preserve District

While Forest Preserve District employees perform land and facilities' maintenance, we often employ contractors for largescale construction or restoration projects.

The District purchases required goods and services in conformance with Illinois state law, the DuPage County Purchasing Ordinance, related resolutions of the Board of Commissioners and administrative policies. The District makes requirements for purchases under $20,000 in accordance with established procedures for small-dollar purchases and informal quotations. For purchases over $20,000, it advertises formal bid announcements in local newspapers and also lists them on this page. 

A supplier who is aware of a solicitation may contact the department listed on the announcement to request a bid document.

The District's Board of Commissioners reserves the right to reject any or all bids and to waive technicalities. 

 

Current Bid & Proposal Announcements

The Forest Preserve District of DuPage County is currently seeking bids and proposals on the following projects.

 

Fleet Bids

The District’s Fleet Management purchases items such as vehicles, landscaping and construction equipment at various times throughout the year. Information and specifications about items out for bid can be found here. Please check dates for each bid, as they will not have the same due dates or meeting dates. It is the bidder’s responsibility to check back occasionally for all amendments and other documents. 


 

Project Bids 

The Preserve at Oak Meadows Clubhouse

Sealed bids will be received until 2 p.m. July 23, 2019 (revised date and time) for The Preserve at Oak Meadows. Scope includes construction of new clubhouse and associated site improvements adjacent to new clubhouse.

Sealed bids will be received by Forest Preserve District of DuPage County at the date and time stated below:

Forest Preserve District of DuPage County
3S580 Naperville Road
Wheaton, IL 60189

Due date: Thursday, July 23, 2019
Time: 2 p.m. (CST)(as date/time stamped by Forest Preserve District of DuPage County receptionist)

Any bid received after the time and date stated above will be returned unopened to Bidder. Bids will be publicly opened and read at 2:15 p.m. (CST) on the bid due date noted.

A nonmandatory pre-bid meeting was held on Thursday, June 20, 2019, at 1 p.m. at:

The Preserve at Oak Meadows
900 N. Wood Dale Road
Addison, IL 60101
Thursday, June 20, 2019
1 p.m. (CST)

Pre-qualification of all bidders in this bid phase is required prior to the bid due date. Submit one fully executed copy of AIA Document A305 “Contractor’s Qualification Statement” prior to submitting this bid form via email to Brad Tomky at btomky@pepperconstruction.com.

The competency and responsibility of the bidders will be considered in making awards. The successful bidder shall, upon acceptance of his bid, be required to procure and pay for a Performance Bond and Labor and Material Payment Bond in an amount equal to one hundred percent (100%) of the bid. Bonds shall comply with all laws of the State of Illinois governing public contracts let by governmental units. Bid security in the form of a Bid Bond, certified check or cashier's check made payable to Forest Preserve District of DuPage County in an amount equal to not less than ten percent (10%) of the Base Bid shall be submitted with the Bid. Bid security is required of all parties submitting a proposal. A fully executed and compliant Bid Security must be included with the Bid Form.

All Contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-12).

The Construction Manager for this project is Pepper Construction Company. All questions concerning this project or those concerning bidding requirements should be directed to: Brad Tomky. Questions must be received via email to btomky@pepperconstruction.com until Friday July 12, 2019.

The Forest Preserve District of DuPage County reserves the right to reject any or all bids, to negotiate contract terms with various bidders, and to waive all formalities or irregularities to any bid when such is deemed by the owner to be in the owner’s best interests.

Plans and specifications may also be ordered from BHFX at a nonrefundable cost. Order by prior reservation (allow 2 – 4 hours for printing) from BHFX Imaging by visiting https://www.bhfxplanroom.com/.

This invitation is issued in the name of Forest Preserve District of DuPage County



Concrete Spall Repairs to Bridge Infrastructure

Sealed bids will be received until 10 a.m. on June 21, 2019 for a project titled "Concrete Spall Repairs to Bridge Infrastructure” at the Forest Preserve District of DuPage County, Facilities Management Field Office, 29W400 Mack Road, West Chicago, IL 60185.

Contractor shall furnish and pay for all required materials, equipment, tools, labor and incidentals, unless otherwise provided in the contract, and shall include the cost of these items in the prices bid for the several units of work, as specified. Bids must be accompanied by a 10% bid security. 

Project shall include the following: All labor, material(s), equipment, mobilization and all other necessary overhead to facilitate the scope of work identified in specification and bid proposal, defined in Section 7: Construction Documents.

The work includes concrete patching, crack repair and concrete sealing.

Important dates for the bid:

Mandatory pre-bid conference June 3, 2019 at 8:30 a.m.
Deadline for R.F.I. or questions June 17, 2019, via email
Bid due June 21, 2019 at 10 a.m.
Bid opening June 21, 2019 at 10:05 a.m.

Bid specifications, plans and bid forms are available here. Bids must be submitted in the District supplied envelope. Envelopes will be supplied at the mandatory pre-bid onsite meeting. Questions may be answered by contacting the Project Representative, William Lynch (630) 876-5910 or wlynch@dupageforest.org.

An awardee must submit all required documentation including, but not limited to, the required insurance, Prevailing Wage Act documentation, subcontractor’s list, performance and payment bonds per the Invitation to bid. The Forest Preserve District of DuPage County reserves the right to reject any or all bids and to waive technicalities.

This solicitation does not commit the Forest Preserve District of DuPage County to award a contract, pay any cost incurred in the preparation of a bid or procure or contract for the articles of goods or services. The Forest Preserve District of DuPage County reserves the right to cancel in part or in its entirety these bids if it is in the best interest of the District to do so.

Mailing Address:
Forest Preserve District of DuPage County
Facilities Management
29W400 Mack Rd.
West Chicago, IL 60185
Attn: William Lynch 



West Branch DuPage River Trail – Blackwell to West DuPage Woods Request for Qualifications

Statements of qualification are now being accepted from consultants for Phase II Design Engineering and Phase III Construction Engineering for a new multipurpose trail and bridge between Blackwell Forest Preserve at Gary’s Mill Road and West DuPage Woods forest preserves, including a bridge over Roosevelt Road and the West Branch DuPage River.

The evaluation criteria and weighting for this project is as follows: technical approach – 25%, firm experience – 20%, staff capabilities – 15%, work load capacity – 10%, past performance – 20%, in-state or local presence – 5%, and participation of qualified and certified DBE consultants or sub-consultants – 5%.

The request for qualifications packet is available for download here

The packet contains a detailed description of the project, conflict of interest forms, and specific requirements for the format and content of their submission.

Qualifications statements are due on or before Friday, June 7, 2019 at 12 p.m. If interested, please provide three (3) paper copies and one electronic copy of your qualifications statement to:

Mark Decker, PLA
Landscape Architect / Office of Resource Management & Development
Forest Preserve District of DuPage County
3 S 580 Naperville Road
Wheaton, IL 60189

Mailing Address:
P.O. Box 5000
Wheaton, IL 60189-5000

Telephone: 630-462-8712
Facsimile: 630-933-7686
Email: mdecker@dupageforest.org

The technical proposal must not contain any cost information. All proposals shall include a consultant’s disclosure statement and copy of IDOT Prequalification certification.

Proposals will be evaluated and at least three consultants will be selected to interview for this project. Interviews of consultants for this project will be held from June 24 –28, 2019.